Admin Specialist/Analyst2018-01-17T18:29:09+00:00

Career Opportunities

Software Developer

  • Full time
  • Contractor (Right-to-Hire)
  • St. Louis, MO
  • Posted: June 15, 2017

JOB DESCRIPTION:
The Administrative Specialist/Analyst is responsible for managing the front desk by answering and directing calls, greeting visitors, and providing an excellent first impression to all persons entering the office. The Administrative Specialist will also provide administrative support to the CEO and other departmental staff as needed. The ideal candidate will have a high comfort level with technology, be comfortable greeting and speaking with visitors, and strong experience with Microsoft Office software, including scheduling and editing and presentation preparation. The ideal candidate MUST have the ability to multi-task and exhibit a high level of business maturity and confidentiality.

The Administrative Specialist/Analyst responsibilities to support the company include, but are not limited to, the following:

  • Communicates in person and through correspondence with high-level contacts inside and outside the company such as vendors, customers, and executive management
  • Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc
  • Establishes control records on incoming correspondence and action documents, following up on work-in-progress to ensure timely action
  • Manage flow and dissemination of work product on proprietary computing platforms
  • Recommends which organizational segments should handle technical mail and correspondence
  • Reads incoming correspondence, guidelines, and directives that may affect the organization
  • Takes action, as identified by the CEO on tasks and assignments. Obtains clarification of instructions from originating offices or appropriate focal points. Brings significant items in reports, files, and correspondence to the CEO’s attention
  • Prepares administrative reports and composes correspondence based on the CEO’s direction
  • Assist in the editing and maintenance of company forms using Adobe Acrobat Pro
  • Schedules and coordinates meetings, conference calls, and other executive events (board meetings, client meetings and department meetings) including assistance with food orders, the setup and tear down of onsite meetings
  • Maintain Conference Room schedule, and supplies
  • Ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary
  • Manages Front Office, including greeting and maintaining visitors log, badges, keeping the front lobby straight, collecting and distribution of mail and faxes
  • Manages overnight requests and logs for deliveries
  • Works with CEO to maintain and manage his calendar in Outlook
  • Coordination of travel arrangements and itineraries for CEO and other department personnel
  • Proposal and presentation preparation and coordination
  • Additional duties/special projects as assigned

EDUCATION/EXPERIENCE/SKILLS REQUIRED:

  • Associate’s Degree or equivalent work experience
  • Minimum three years experience in an administrative position
  • Proficient in Microsoft Office software applications (Word, Excel, PowerPoint)
  • Experience with Adobe Acrobat Pro Form Creator
  • Experience with managing social media sites like Twitter and Facebook
  • Detail oriented individual with high level of accuracy
  • Excellent oral and written communication skills
  • Excellent phone presence, customer service and administrative skills
  • Analytical and problem-solving skills
  • Excellent organizational skills

EDUCATION:
Associate’s Degree or equivalent work experience

EXPERIENCE REQUIRED: 3-5 years
JOB TYPE: Full Time
EDUCATION REQUIRED: Associate’s Degree
JOB STATUS: Full Time or Contractor (Right-to-hire)

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